Store Text and Graphics to Insert Later

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Automating Tasks | Store Text and Graphics to Insert Later

A frequently used graphic, such as a logo or a formatted text block, can quickly and easily be stored for later insertion into your Word documents.

Once your text or graphic has been stored as an AutoCorrect entry, whenever you need it, just type the name you assigned to it (in the position you want to insert it), and press the SPACEBAR (or any punctuation). The graphic will be inserted automatically in place of its name.

Mouse actions

Keyboard actions

In a document that includes the graphic or text you want to store as an AutoCorrect entry:

n Highlight the text or graphic you want to store as an AutoCorrect entry.

Note To include paragraph formatting with the entry, include the paragraph mark () in the selection.

In a document that includes the graphic or text you want to store as an AutoCorrect entry:

n Highlight the text or graphic you want to store as an AutoCorrect entry by pressing SHIFT+ one or more of the arrow keys.

Note To include paragraph formatting with the entry, include the paragraph mark () in the selection.

On the menu bar:

n Select Tools.

n Select AutoCorrect.

On the menu bar:

n Open the Tools menu by pressing ALT+T.

n Select AutoCorrect by pressing A.

On the AutoCorrect tab:

n Select the Replace text as you type check box.

On the AutoCorrect tab:

n Select the Replace text as you type check box by pressing ALT+T.

n Move to the Replace box by pressing ALT+R.

In the Replace box:

n Enter a name for the AutoCorrect entry you want to store.

In the Replace box:

n Enter a name for the AutoCorrect entry you want to store.

Do one of the following:

n Save the entry without its original formatting by selecting Plain text.

n Save the entry with its original formatting by selecting Formatted text.

n Select Add.

n Select OK.

Do one of the following:

n Save the entry without its original formatting by pressing ALT+P for Plain Text.

n Select Formatted text to save the entry with its original formatting by pressing ALT+F.

n Press ENTER twice to add the entry and exit the dialog box.

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