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Reports can be very
complex. In this tutorial
we'll learn the basics. A good manual, or some
knowledgeable assistance, will be essential to mastering
reports.
There are several types of reports. We'll use
the Wizards to design some.
If you are not in the Person: Database
main window screen with the Table, Queries, Forms, Reports,
etc., click-on Window in the Menu Bar and
then on Person: Database at the bottom of the
menu. Also, make sure that you have closed any Tables,
Forms, or Queries on which you are working.
In the Person: Database widow click-on the
Report button. Then, click-on the New Button.
See the arrows on the image at the right.
The following New Report menu window will appear.
First, click-on Report Wizard in
the New Report menu screen. Then, in the area to the right of:
Choose the table or query where the object’s data comes from:,
click-on the down triangle and select Personnel.
Then click-on OK.
The following Report Wizard Menu screen
should appear:
Read all the information in the window.
Only the fields you select from your
table will show-in the report. To bring fields into the
report individually you click-on the name of
the field in the list of fields in the area under
Available Fields: and then click-on the
>. The order,
on which you click-on the fields, will be their order
in the report. The >> brings over all
of the fields. The
< brings back one of the fields which you have selected
and << brings back
all of the fields, if you make a
mistake, or want to start over.
So let's begin. Click-on First Name, then
click-on
> (notice
how the First Name field went from the Available
Fields: to Selected Fields:). Now do the same with
the Last Name, State, Gender and Salary fields. These
are the fields that will appear in or first report.
Your Report Wizard screen should look like
the one below.
If it does, click-on the
Next> Button. |